Club Rules and Regulations
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Name and Objectives
The Society shall be
known as the SOUTH EAST LHASA APSO SOCIETY. The aims and objectives of the
Society shall be:
(a) To promote the breeding and exhibiting of the Lhasa
Apso and their general welfare and to uphold the recognised standard of the
Breed as laid down by the Kennel Club.
(b) To encourage novices and
newcomers to the breed.
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Officers and Committee
The Society shall
consist of a Patron, President and not more than five (5) Vice-Presidents,
an Hon Secretary. Treasurer and a Committee of ten (10) and an unlimited
number of Members and Junior Members (under the age of sixteen). None of the
aforementioned Officers may be combined nor may the Patron, President or
Vice-Presidents serve on the Committee, while holding Office. No Committee
Member may serve on any other Lhasa Apso Breed Club.
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Committee
The management of the
Society will be in the hands of the Officers of the Society and a Committee
of ten (10) Members who shall serve for a period of three (3) years and then
be eligible for re-election.
The President and Vice-Presidents shall not
be eligible to vote in Committee, except that the President, if in the
Chair, shall have a casting vote.
Meetings of the Committee shall be held
at least four (4) times in each year and five Members shall form a quorum
for the transaction of business. The Committee shall have the power to elect
Members on to the Committee in the event of casual vacancies arising between
Meetings. Those so elected shall hold office until the next Annual General
Meeting of the Society. No individual who has been a Member of the Society
for less than one (1) year may be elected on to the Committee however
individuals who are fully paid up members maybe Co-opted onto the Committee.
Any Member of the Committee failing to attend two (2) consecutive Meetings
without a valid reason shall be deemed to have resigned and shall forfeit
the right to re-election for three (3) years. Any Member of the Committee
failing to attend 50% of the years Committee Meetings, without a valid
reason shall be deemed to have resigned and shall forfeit the right to be
re-elected for three (3) years. Society Shows shall be deemed to be a
Meeting for the purpose of this rule.
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Election of Members
Application for
Membership must be made on the appropriate form and the application must be
proposed and seconded by two (2) Members of the Society, who must be of
different families/partnerships. Membership shall not commence until a
candidate has been elected by a majority vote by the Committee and has paid
the subscription. The Committee shall not give any explanation of any
refusal to accept any proposal of Membership.
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Voting Rights
Each Member shall be
entitled to one (1) vote for each partner. Junior members, i.e. those under
the age of sixteen (16) shall have no voting power. Only fully paid up
Members shall be entitled to receive ballot papers.
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Subscription
The annual
subscription shall be determined by the Members at the A.G.M. for the
following year. It shall be paid to the Treasurer on or before the 1st of
January each year. No Member whose subscription remains unpaid shall be
entitled to the privileges of Membership. If a Member fails to pay the
outstanding subscription by the 1st of March, his/her name shall be deleted
from the Membership List. Acceptance back on the List will be at the
discretion of the Committee and payment of one years arrears together with
the current year.
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Club Property
The property of
the Society, shall be vested in the Committee. In the event of the Society
ceasing to exist, a General Meeting shall be called to decide the disposal
of the Society's assets. All Cups and Trophies donated to the Society shall
be accepted on the understanding that they are donated outright to the
Society.
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Expulsion of Members
Any Member who
shall be disqualified under K.C. rule
A11.j.(5) and/or Kennel Club Rule
A11.j. (9) shall ipso facto cease to be a Member of the Society. If the
conduct of any Member shall, in the opinion of the Committee of the Society,
be injurious or likely to be injurious to the character or the interest of
the Society, the Committee may at a Meeting, the Notice convening which
includes as an object, the consideration of the conduct of the Member,
determine that a Special General Meeting of the Society shall be called for
the purpose of passing a resolution to expel him/her. Notice of the Special
General Meeting shall be sent to the accused Member giving particulars of
the complaint and advising him/her of the place, date and hour of the
Meeting so that he/she may attend and offer an explanation. If at the
Meeting, a resolution to expel is passed by a two thirds majority of the
Members present and voting, his/her name shall forthwith be erased from the
List of Members and he/she shall thereupon cease for all purposes to be a
Member of the Society, except that he/she may, within two calendar months
from the date of such a Meeting, appeal to the Kennel Club upon and subject
to such conditions as the Kennel Club may impose.
If the Society expels
any Member for discreditable conduct with Dogs and Dog Shows the Society
must report the matter in writing to the Kennel Club within seven (7) days
and supply particulars required.
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Financial Year
The financial
year of the Society shall be from 1st of January to 31st of December.
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General Meetings
The Annual
General Meeting, notice of which may be given to Members by a notice printed
in "Our Dogs" and /or SELAS Web and Facebook Page, 42 days before such
Meeting, shall be held between 1st of February and 31st of March for the
following purposes:-
(a) To receive the report of the Committee and the
audited accounts, which shall have been circulated to Members with the
Agenda of the Meeting.
(b) To announce the result of the election of the
Committee.
(c) To discuss any resolution duly placed on the Agenda.
All Nominations and Items to be placed on the Agenda of the Annual General
Meeting must reach the Hon. Secretary twenty-eight clear days before the
Date of the Meeting.
No business shall be transacted at the Annual
General Meeting, unless a Notice thereof appears on the Agenda, with the
exception of routine matters, or those in the opinion of the Chairman are
urgent.
In the event of it being impossible to hold the General Meeting
as above provided, the existing Officers and Committee shall remain in
Office until the Meeting takes place.
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Election of Officers
The President and
Vice-Presidents shall be elected for life. The Hon. Secretary and Hon.
Treasurer shall be elected by postal ballot to the A.G.M for three years.
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Election of Committee
Election of
Committee shall take place annually by postal ballot of all Members,
excluding Junior Members. All Voting Papers are to be counted prior to the
A.G.M. by an independent Scrutineer appointed by the Committee.
The
Committee shall elect a Chairman and Vice-Chairman from it's members at the
first Committee Meeting held after the A.G.M. and they shall hold those
positions for a maximum of three years.
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Committee Meetings
Committee Members
shall receive fourteen clear days notice of a Committee Meeting. A rough
statement of Accounts is to be made and the Bank Book/Statement is to be
available for scrutiny.
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Special General Meetings
A Special General
Meeting shall be summoned by the Hon. Secretary within twenty eight days of
receipt of a requisition signed by not less than ten (10) Members, stating
the subject to be discussed and requesting a Special General Meeting to do
so. No business other than the matters on the Agenda can be discussed at a
Special General Meeting.
The Committee of the Society is empowered to
call a Special General Meeting at it's discretion.
Twenty-eight (28) days
notice of any such Meeting will be printed in "Our Dogs" and/or SELAS web
and Facebook pages.
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Society Accounts
A Banking Account
shall be opened in the name of the Society into which all revenue of the
Society shall be paid and from which withdrawals be made only on the
separately distinctive signatures of two (2) of the following:- The
Chairman, The Hon. Secretary and The Hon. Treasurer. The Hon. Treasurer
shall maintain the Society's accounts and they shall be audited annually by
properly Qualified auditors, unconnected to the committee, elected at the
Annual General Meeting. The audited accounts must be signed by the Chairman
or Vice-Chairman and the Hon. Treasurer.
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Trophies
South East Lhasa
Apso Society Trophies can only be won and held by fully paid up members.
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Judges
(a) The Society
shall use the Kennel Club Advisory Judges Criteria as it's framework.
(b)
Judges for the Society's Shows shall be nominated and selected by the SELAS
committee.
(c) Judges offered an appointment with the Society (whether
Open or Championship) must not judge any other Lhasa Apso Breed Club Show or
award Challenge Certificate within the previous two years prior to the show
date.
(d) Judges offered an appointment with the Society must not judge
the breed within a 100-mile radius of the venue twelve months prior to the
show date.
(e) All nominees for the Society's Show must meet the relevant
judging criteria at the close of the nomination date.
(f) Nominations for
judges must be proposed and seconded by fully paid up Members of the
Society.
(g) All judges residing on the 'B' and 'C' List need to update
their CV's within a three year period or they may be removed from the
Society's Judging List.
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Federation
The Society shall
not join any Federation of Societies or Clubs.
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Amendments to Rules
The Rules of the
Society may not be altered except at a General Meeting, the notice for which
contains specific proposals to amend the Rules. Any alteration to the Rules,
passed at the General Meeting, shall not be brought into effect until the
Kennel Club has been advised and has given approval to the alteration.
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Annual Returns to the
Kennel Club
The Officers
acknowledge that during the month of January each year, Maintenance of the
Title fee will be forwarded to the Kennel Club by the Secretary for the
continuance of Registration and that by the 31st July, other Returns as
stipulated in the Kennel Club Regulations for the Registration and
Maintenance of the Title of Registered Societies be forwarded to the Kennel
Club. The Officers acknowledge their duty to inform the Kennel Club of the
Month in which the Society's Annual General Meeting is Held and to Notify
the Kennel Club of any subsequent amendment to that date.
The Officers
also acknowledge their duty to inform the Kennel Club of any change of
Secretary of the Society which may occur during the course of the year.
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Dissolution of the
Society
If the Society is
wound up and ceases to be a Registered Society under the Regulations, a
final statement of audited accounts with a record of the disposal of the
property of the Society, shall be forwarded to the Kennel Club within six
(6) Months and the persons named as Officers and Committee of the Society on
the last returns to the Kennel Club will be held responsible by the Kennel
Club for the proper winding up of the Society.
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Members and their
Addresses
The South East
Lhasa Apso Society will maintain an up to date List of Members and their
addresses, and make the list of names available for inspection by the Kennel
Club or Members of the Society.
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Final Authority
The Kennel Club
is the final authority for interpreting the Rules and Regulations of the
Society and in all cases relative to Canine or Society matters.
Rules
updated October 2018